West Australian Team Penners Association

MINUTES OF ANNUAL GENERAL MEETING
Held at State Equestrian Centre, Brigadoon
1 August, 2010

No quorum at 2:30pm. Meeting deferred for 20 minutes to 2:50pm as per constitution.

1. WELCOME: Meeting opened 2:50pm by chairman Daz McDowall (president)

2. PRESENT: Daz McDowall, Cathy Bendtsen, Jenny Marsh, Teresa Warner, Karl Buckley, Ian Marsh, Andrew Turnbull, Christine Barker, Sarina Laurin, Rebecca Flavel, Steve McDowall, Warren Bartlett-Torr

3. APOLOGIES: Eric Parminter, Jean Sloan, Greg & Jane Teakle, Jenny Stamp, Chris & Jen Wyhoon, Kellie & Heath Stewart, Pauline McDonald, Ross Tapper, Karen Bowman, Peter Hull

4. CONFIRMATION OF PREVIOUS MINUTES
MOTION: That the minutes of the previous AGM on the 23rd August 2009 be accepted
Moved: Karl Buckley Seconded: Steve McDowall

5. MATTERS ARISING FROM PREVIOUS MINUTES
None

6. PRESIDENTS REPORT
I can honestly say without hesitation that WATPA has had a most successful first year! To date we have enlisted 103 members!! Far beyond my expectations when I sat up here at our very first meeting in august last year. And what fun we have had getting here.

We have now a very recognisable logo, club shirts – we have featured in the Hoofbeats magazine, The countryman newspaper, “Talking Horses “ radio show, we are on Facebook (182 friends) and our website www.teampenning.com.au – we have had 5100 visits – from people all over the world – Aust, USA, Japan, Holland, China Germany – Russia etc etc – so everyone is watching us. Pretty impressive stuff.

Last year I set the club some goals – and going thru them we have fared very well.

Goal No 1. Club Training Days - we managed to conduct 4 training days between Byford and Stampede – all very well attended and beneficial to all.

This year we will endeavour to improve on the number of training days – see how we go.

Goal No 2. Team Penning once a month – we managed to have club penning days Oct through to June – missing only May due to inclement weather.

Goal No 3. – Monthly Newsletters – I have endeavoured to get a newsletter out every month to all on our email list – I hope you all are receiving them – could anyone who is not receiving them please let us know so we can investigate why you aren’t receiving them.

Goal No 4. – Get club Web page – we have well and truly succeeded with that one – we actually have 2! Both have the same info on there – we are looking into just having one – with both web addresses linking to the same site.

Goal No 5 – End of year presentations – well this hasn’t happened only because being our first year – and collecting members – this didn’t seem to be a feasible task. 2010/2011 however – we are geared up now to record and compare and track all members performances so there will definitely be end of season presentations at the end of this coming season.

Goal No 6 – Regular Jackpot day – cash prizes – as this was our first season – our main concern was building up the club and securing all the equipment we needed ie collars/pa etc – so cash prizes weren’t possible as much as we would have liked – towards the second half of the season generous sponsors came in with cash for placegetters – and a big thankyou to them – Silverstar Farriers & Dog Box Australia. Gift vouchers were also another great sponsorship prize – Thanks heaps to The Stockade and Top Hatters. Sponsors are what have kept us going in the prize department – so everybody be sure to support them as they have supported us. We are now recruiting sponsorship for the coming season so if you have any ideas or know anyone who would like to become involved with us – be sure to put them in contact with Teresa (Vice President) or myself or any of the office bearers and we will be more than happy to speak with them.

Goal No 7 – Interclub competition – we have had invites!! From Capel Performance Club – just couldn’t seem to fit them into our busy schedule and go to Capel. I do believe some of our members have visited them for a practice / training day. Something to consider this coming season.

Looking forward – we now have our in house team pretty settled and organised. We have implemented systems that we feel work the best for members and office bearers – and are always striving to improve any imperfections that become apparent along the way.
Goals for 2010/11

1. Silver Buckle Series – WATPA Champion Team
We have initiated the “Silver Buckle Series” for the coming season which I know will be a very interesting and challenging competition for everyone who enters it – with the most beautiful Silver Buckle Trophies to be had at the end of the season.

2. We would like to look at developing a workable grading system

3. We would like to work on building up our Junior memberships – securing our future.

4. We would like to secure a “Home Ground”

5. Maintain the casual, friendly, fun atmosphere that is so unique to WATPA Club days.

6. Continue to grow our professionalism – make learning fun and accessible to all our members.

Well I would love to sit up here next year and say that we have achieved the goals I just set down before you today. Again I thank you all for making the effort to be here today – and I expect we will have a heap of fun this year!

Daz McDowall
WATPA President.

MOTION: That the presidents report be accepted
Moved: Karl Buckley Seconded: Sarina Laurin

7. AUDITOR’S REPORT

Awaiting digital copy of Auditors report - to be inserted here.

MOTION: That the auditor’s report be accepted
Moved: Andrew Turnbull Seconded: Sarina Laurin

8. ELECTION OF OFFICE BEARERS AND COMMITTEE

PRESIDENT
Nominee: Daz McDowall Moved: Chris Wyhoon Seconded: Steve McDowall Accepted: YES
VICE PRESIDENT
Nominee: Teresa Warner Moved: Andrew Turnbull Seconded: Rebecca Flavel Accepted: YES
SECRETARY
Nominee: Cathy Bendtsen Moved: Chris Wyhoon Seconded: Steve McDowall Accepted: YES
TREASURER
Nominee: Jenny Marsh Moved: Ian Marsh Seconded: Cathy Bendtsen Accepted: YES
COMMITTEE
1 Karl Buckley Moved: Sarina Laurin Seconded: Cathy Bendtsen Accepted:YES
2 Steve McDowall Moved: Daz McDowall Seconded: Cathy Bendtsen Accepted: YES
3 Rebecca Flavel Moved: Cathy Bendtsen Seconded: Daz McDowall Accepted: YES
4 Chris Wyhoon Moved: Cathy Bendtsen Seconded: Daz McDowall Accepted: YES
5 Andrew Turnbull Moved: Cathy Bendtsen Seconded: Daz McDowall Accepted: YES
6 Christine Barker Moved: Teresa Warner Seconded: Christine Barker Accepted: YES

MOTION: That the nominees presented be elected as Office Bearers and Committee
Moved: Christine Barker Seconded: Bec Flavel

9. PREVIOUSLY ADVISED MOTION

The President and one other office bearer form a subcommittee to review the constitution and make it more workable.

This reviewed Constitution to be presented via Special General meeting at a future date to be advised (most likely before a team penning).

Moved: Daz McDowall Seconded: Cathy Bendtsen

PROPOSED AMENDMENT:

A subcommittee of three committee members form a subcommittee to review the constitution.

AMENDED MOTION:

A subcommittee of three committee members form a subcommittee to review the constitution and make it more workable.

This reviewed Constitution to be presented via Special General meeting at a future date to be advised (most likely before a team penning).

Constitution Subcommittee to consist of Chris Wyhoon, Daz McDowall and Cathy Bendtsen

Moved: Jenny Marsh Seconded Sarina Laurin

Vote: 12 for/none against

MOTION PASSED.

10. CLOSE OF MEETING

There being no further business, the meeting closed at 3:10pm.